SMART Blog

Featured 

Tip of the Week: 9 Tech Practices That Make Work Better

Tip of the Week: 9 Tech Practices That Make Work Better

Each worker within an organization is delegated some sort of responsibility based on their role. Managers are responsible for managing, while human resources keep all workers accountable for their responsibilities. Yet, there are multiple responsibilities designated to all employees who use technology for their everyday duties.

Here are nine of the most important responsibilities of all employees utilizing business technology.

1. Take Advantage of the Network
Saving to the network is much more beneficial than saving locally on your PC. This is because the network is likely better equipped with the necessary redundancy to handle data loss disasters. It is also better for sharing information with others in your organization. If you store data on the network, you’re more likely to avoid a data loss incident, as it will be secured even if your workstation breaks down.

2. Be Mindful of Your Email
If you receive a lot of email messages throughout the day, it’s tempting to just quickly go through them without actually absorbing what they contain. Worse yet, it’s sometimes difficult to judge how secure a message is, as it could be nothing but a carrier of malware or viruses. Always be aware of who is sending you messages and why, and be sure to keep an eye out for unfamiliar senders or unexpected attachments.

3. Keep Data In-House and Backed Up
You want to ensure that your data is being kept on your network and not spread out across multiple devices, like mobile devices or portable media storage. Without the necessary protections and security protocol, your data could be at unnecessary risk--especially on unsecured devices that are outside your network.

4. Use the Cloud
If there is a reason to access data while outside the security of your network, you should be using a proper cloud solution that does all it can to protect your data. It’s also important to consider the use of a virtual private network to minimize the risk of your data being compromised while in transit.

5. Implement Strong Passwords
Secure passwords are trickier to implement than you might think. That’s because secure passwords are difficult to remember. With letters, numbers, and symbols, you might be hard-pressed to figure out what you made your password in the first place. Thankfully, password managers make this easier to do, as you’ll only need to remember one major passphrase compared with remembering multiple complex passwords.

6. Don’t Share Passwords
Don't share your passwords with anyone in your organization. You know what they say; the more users of a password or account, the more likely it is to become compromised. You never know how careful someone will be with credentials that aren’t their own. Think of your passwords like you would your Social Security number or credit card number.

7. Lock Down Your Workstation
If you have to step away from your computer for any reason, be sure to lock it, even if you’re in the office. You never know if someone will feel feisty enough to steal data from your computer, be it a stranger or an employee on his or her way out. Plus, you never want to go through your settings undoing the pranks of your coworkers.

8. Report Any and All Issues
You can take all of the preventative measures in the world and still encounter problems with your technology. If you suffer from an issue, you need to take note of it and inform your IT staff immediately. This gives them the opportunity to resolve it before it gets out of hand. In instances like these, screenshots can be exceptionally helpful.

9. Leave it to IT
Your technology will naturally have to be replaced as time goes on, but you don’t want to take this task into your own hands. It’s best to leave this task to IT, as they are the professionals--and, well, it’s their job.

While these tips will be a great way to help you make the most of your technology, you’ll still want a professional IT department on-hand to help. To learn more, reach out to SMART Services at 586 258-0650 .

Let Smart Services position your agency for tomorrow’s technological challenges. For more than 25 years, Smart Services has helped agencies across the U.S. face a changing environment by providing innovative technology solutions that allow agencies to focus on growing their business. MyAgency Cloud, our complete cloud solution, covers all your technology needs in the cloud or at your agency. In today’s competitive environment, it’s time to make your agency technology a strategic asset, instead of a liability. Let us show you how. To learn more, please call our expert agency technology advisor at 586-258-0650.

 

Comments

No comments made yet. Be the first to submit a comment
Guest
Already Registered? Login Here
Guest
Saturday, January 19 2019
If you'd like to register, please fill in the username, password and name fields.

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Disaster Buisness PDF Students Tablets Regulation Flexibility Upgrades Blogging Hosted Solutions Meetings Identity Theft Books Disaster Recovery Mobility IT Solutions Adobe Operating System Business Intelligence Internet of Things Biometrics Managed Service Provider Compliance Images In the News Gmail Professional Services Office 365 NFL Microsoft Office 2010 Business Smartphone Media Consumption Amazon Vulnerability Office Tips Applications Mobile Device Management Projects Accessory Windows Ink Back Up Content Filtering Smartphones Windows Managed IT Services Business Computing Mobile Office OneNote Safety Settings Internet Exlporer Gift Giving Computer Fan Co-Managed Services Chromecast User Error Unified Communications Television Steve Anderson Holiday Running Cable Virtual Private Network Google Maps Streaming Media Debate automation Co-managed IT Augmented Reality Wiring Small Business PowerPoint Wi-Fi Google Drive Excel User Monitoring Web Design IT Services Networking Cloud Computing Password Data Loss Government Wireless Microsoft Big Data CrashOverride Unified Threat Management The Internet of Things Security Specifications HIPAA Operating Sysytem Communication Printing Backkup Artificial Intelligence Money Mobile Business Technology Phone System Data Storage Upgrade Data Recovery Machine Learning SMART Services Microsoft Office Comparison Science Teamwork Users Router Computer Forensics Computers iOS Save Money Data Theft Tip of the Week FAQ Trending Virtualization Charger SMARTweb Defense Mobile Security Windows 10 Social Engineering Human Resources Bluetooth Bryant Caudill Virus Sales Social Computer Accessories Phishing Scam Politics Updates Alert Gadgets eWaste Black Market Telephone Systems Solid State Drive Data Two-factor Authentication Hosted Solution Music Software Collaboration HBO Windows 10 Hardware Display Wireless Technology IIAI Audit Proactive IT Shadow IT Smart Technology Privacy Travel Backup Google Distributed Denial of Service IT Budget Workplace Tips Extreme Technology Makeover Vendor Kleinschmidt Insurance Office Customer Service Wasting Time Windows 10s Tech Tip Screen Mirroring Proactive data backups Entertainment Analytics Evernote Taxes Bandwidth OneDrive Worker Commute Saving Time Encryption Remote Workers Sports Touchscreen Administrator Facebook 3D Printing WiFi malware Data Protection Mobile Device Going Green Financial Technology Scam Dark Web Experience Cameras Electronic Medical Records Wearable Technology Computer WIndows Server 2008 Android Wireless Internet Testing Transportation Chromebook WannaCry Mobile Computing Information Technology Samsung Education User Tips Network Cost Management Supercomputer Devices Private Cloud Wireless Charging Computer repair Word hacker Managed IT Ransomware Managed IT Service Windows 8 website Hyperlink Cleaning spam Chrome Legislation Consultant Retail Printer Information ebay Value IT consulting Security Cameras Hiring/Firing Microsoft Word Financial Keyboard IT Technicians holidays Best Practices Device Security email encryption Fax Server Budget Hard Disk Drive Alexa for Business Virtual Reality Printer Server Peripheral Microsoft Outlook App store Advertising Computer Care Telephone Bloatware Root Cause Analysis Internet MAIA Legal Scott White Vendor Management Identity Microsoft Excel Smart Tech Law Enforcement webinar HaaS Remote Monitoring Edge Productivity Browser Telephony Personal Information Jessica Stevenson Utility Computing End of Support Fraud Mouse IT Support Wayne Joubert Data Privacy Point of Sale Data Breach Video Surveillance Blockchain Text Messaging hackers Server Microblogging Project Management Spyware Youtube SaaS Network Congestion agency automation Twitter Email Licensing Language robot Fun Chevy HHR Benefits Gamification Software as a Service Tech Term Best Available DocStar Technology Data Management WIndows 7 Emergency social media Application Identities Mircrosoft Innovation Jerry Fetty Hard Drive Lifestyle Miscellaneous Colocation Congratulations Managed IT Services Hard Drives WPA3 Battery IT Management How To VoIP Nanotechnology Downtime Mobile Devices Memory Computing Network Security Storage Recovery Uninterrupted Power Supply Employer-Employee Relationship Camera Net Neutrality Efficiency press release Admin Applied TAM Access Nokia Access Control Ubuntu Keyboard Shortcuts Current Events Instant Messaging communications MySalesResults Surge Protector App Tech Support Gifts Tutorial Regulations Redundancy Unsupported Software Saving Money Hacking Managed Service Online Currency Cloud video Video Games Patch Management Doug Vanni Marketing Training Management Customer Relationship Management IT solutions Employee-Employer Relationship Phishing Humor Ciminal Printers Reliable Computing Google Assistant Administration lunch and learn Business Management Near Field Communication Virtual Assistant Shortcut Business Continuity Work Station Quick Tips Data Backup DDoS Avoiding Downtime Files Work/Life Balance Reputation IT Service Paperless Office USB BDR Cybercrime Inbound Marketing Outlook iPhone Laptop Avoid Downtime MSP Data Security IoT ISP Employer Employee Relationship HITECH Act Bring Your Own Device Webinar File Storage Credit Cards Company Culture Antivirus Workers Automobile Emails Content Filter Payroll Intranet Lithium-ion battery Apps insurance Programming Microsoft Outlook 2007 Apple Social Networking IT Consultant History IT Support Document Management Touchpad File Sharing Google Docs GLAD Tablet Take Your Agency to the Next Level Domains Hybrid Cloud Analysis Maintenance Virtual Desktop Cast Passwords VPN Save Time Best Practice iPad Outsourced IT Scalability Cortana BYOD Sync Risk Management SharePoint Firewall Prodcutivity Update Branding Commerce Wasting Money Conferencing Presentation Remote Computing Thank You Hetrick and Associates SMB Help Desk Microsoft Windows 7 Windows 7 Connectivity Productivity Cybersecurity Managing Stress Health Websites Search

Sign up for our Newsletter!

  • Company Name *
  • First Name *
  • Last Name *